Grand National Championships Expo

Standard Booth exhibitors may sell only musical instruments and instrument/color guard-related equipment (I.e., reeds, sheet music, value oil, drum sticks, guitar picks, strings, stands, sabres, rifles, flags, etc.) Any exhibitor who wishes to sell novelty items and/or apparel must purchase a Premium Booth.

Premium Booth exhibitors may sell musical instruments and instrument/color guard-related equipment (I.e., reeds, sheet music, value oil, drum sticks, guitar picks, strings, stands, sabres, rifles, flags, etc.) as well as apparel and novelty items (I.e., hats, clothing, figurines, jewelry, stickers, sunglasses).

Expo exhibitors will receive an Exhibitor Services Kit, which will include a link to the decorator’s website with instructions about how to order and deadlines for ordering. One, eight-foot undraped table and two chairs are provided as part of your registration. Our decorator will handle ordering table coverings, furniture, etc. for you based on your requested needs. A variety of items are available for rental including tables, skirting, banners, carpet, chairs, flowers, panelboard, wire mesh grids, cleaning services, forklifts, audio / visual equipment, internet, and electricity. Items vary in cost and there is often a discount for early ordering. Electricity may be ordered through Lucas Oil Stadium – a link will be included in the Exhibitor Services kit.

All materials must be shipped to Fern Exposition, the show decorator (see contract for additional details). Materials may not be shipped to the stadium or Music for All. You will need to ship materials using your carrier to the decorator and they will take your materials to your booth the day you are scheduled to set up. Once your shipping boxes are empty, the decorator will take those and store them for you during the show. The decorator will return your empty boxes to your booth along with shipping labels and a bill of lading to be filled out and returned to the decorator prior to load out. The decorator will pick up your materials from your booth and ship them for you.

An Exhibitor Badge allows entrance to the stadium for all sessions.

Exhibitors may use their badge for seating during Prelims and Semi-Finals, as these sessions offer general admission seating.

While an Exhibitor Badge allows stadium entry for Finals, all spectator seating is reserved. Each vendor will receive 2 complimentary reserved seating tickets for finals in the exhibitor section (600 level). 

As an Exhibitor, you will receive multiple badges that can be used to gain access to the stadium. For each Premium Booth, you will receive five name badges. For each Standard Booth, you will receive three name badges. Your exhibitor badge will grant you access to the stadium during staff hours, which precede gate open times so that you can prepare for the show opening. You will be allowed access into the spectator area, but you will not have a reserved Finals seat with an Exhibitor’s Badge. Each exhibiting company receives two complimentary Finals tickets in the exhibitor section. Access to the field, warm-up areas, suites and press box is not permitted with an Exhibitor’s Badge.

Because the Expo area includes several musical instrument manufacturers, we understand that demonstrations will happen. In order to prevent distraction on the field during competition, we ask that demonstrations not exceed 85 decibels in sound and don’t last for longer than 30 seconds at a time. If the noise in your booth exceeds what is allowable you can be asked to put away anything that makes noise in order for Music for All to ensure that our participants have the best experience possible

There will be security cameras operating 24 hours per day. This is a service provided through the stadium and does not guarantee that your booth materials will be watched all the time. When a representative is not able to be at your booth, it is recommended that you cover or secure all materials. Never leave electronics that are easily carried away without supervision. Insurance is at the cost of each exhibitor and is highly recommended.

Being a Grand National Exhibitor grants you access to use our Housing Bureau. This service, provided by cmcglobal, ensures you will receive the lowest fare on your hotel. To reserve your hotel rooms, reach out to housing@musicforall.org.