Important Member Documents
Our primary method of communication for this ensemble is through email. All outgoing communication will be sent to the student email address, and the parent address that we have on file, coming from the applicant’s original application. If you need to change either of the email addresses we have on your student’s record, please email us to make that change.
If you are not receiving our emails, please add tournament@musicforall.org to your address book to ensure that our communications are coming through to your inbox. Be sure to check your junk/spam folder before you assume that you did not get an email.
All members should start by reading the Membership Handbook.
INFORMATION
Contact Information
Please use the chart below to determine where information is coming from and where to direct your questions.
| Music for All / Bands of America | Music Travel Consultants |
QUESTIONS? Contact information: |
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Monthly Email Mailings
There will be an email sent between the 5th and 10th of every month. In these emails will be updates, links to forms, reminders, etc. The due dates for all payments and forms will be the 1st of the following month.
i.e. Uniform Measurement form is sent out April 5, and submissions are due on May 1.
If you are not receiving our emails, please add tournament@musicforall.org to your address book to ensure that our communications are coming through to your inbox.
Music Travel Consultants will be sending their own payment reminder emails in the days leading up to the monthly payments. Please be sure to add support@tripaccount.com to your address book to ensure you are receiving those reminders.
Package Cost and Payments
Total Member Package Cost: $3,600*
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All payments should be directed towards Music Travel Consultants. Credit card and e-check payments can be made online in your traveler’s dashboard. Checks should be made out to Music Travel Consultants with the student’s name and trip number clearly written in the memo line. Mail checks to: Music Travel Consultants |
Payment Due Dates: You are welcome to make additional payments or pay more per month, but we do not want anyone to fall behind this payment schedule. The $3,600 package cost does not include airfare. Travel to and from Los Angeles is the responsibility of the band member. *Pricing based on Quad occupancy (4 students per room; 2 beds). Upgrades to double rooms are permitted. All rooms have two double beds. No single rooms will be permitted. |
Family members will be able to purchase a VIP Experience Package; but may NOT share rooms with their students.
Scholarship Information and Application
There are a limited number of partial scholarships available for students who would benefit from financial support to participate in the Honor Band. No scholarship is intended to cover the entire tuition cost.
Application Requirements:
- Two essay prompts
- A mentor recommendation
- Description of financial need
Apply online HERE.
Applications and recommendations are due on April 1, 2025. Applicants will be notified of their scholarship status by May 1.
Fundraising Toolkit
Music for All has put together a Fundraising Toolkit to help give you ideas on how to raise some funds for your trip.
Gift Link
At Music Travel Consultants introduces Gift Link! Gift Link allows you to easily connect with family and friends who want to support your musical journey. This personal fundraising tool is perfect for birthdays, holidays, or any special occasion. 100% of the funds collected go directly into your trip account—without any fees. With a simple automated email or a link you can share on Facebook, you can let your biggest supporters know about your upcoming adventure. This gives them a quick and easy way to contribute to your unforgettable experience.
Learn more at www.musictravel.com/gift-link
Trip Timeline
Members are required to arrive at the hotel no later than 1 p.m. December 27, 2025. Events and activities begin at 3 p.m. December 27 and continue until 10 p.m. January 2, 2026. Students may depart at any time on January 3, 2022.
Trip Registration - MTC System
An adult making payments, over the age of 18, will need to create an account with Music Travel Consultants, and then register the member for the Honor Band in the Rose Parade trip by entering our unique Trip Identification Number (2512-HBOA). All monthly payments will be made in this system.
musictravel.com
For more help on registering, please visit our guide here: https://www.musictravel.com/my-music-travel-userguide.html
Trip Insurance
Music Travel Consultants is proud to partner with Travel Insured International to offer travelers the option to purchase Travel Protection, including an optional Cancel for Any Reason (CFAR) upgrade.
After registering for the Bands of America Honor Band trip to the 2026 Tournament of Roses Parade, you will find the link to purchase coverage on the homepage of your Music Travel Trip Account. The CFAR upgrade is only available if purchased within 14 days of your deposit. Please note that CFAR benefits are not available to residents of New York State.
For questions regarding claims, coverage, benefits, or procedures, please contact Travel Insured International directly at 844-440-8113.
BAND App - Communication App
For additional communication between Honor Band members and Music for All Staff, Music for All will be using the BAND Mobile App. This is a FREE app available for all smart phones, where we will be posting important reminders and information about your experience for the next year. Ultimately on site, daily information, reminders, updates, schedule changes, or weather plans/updates will be posted. Every member is encouraged to join so that they are able to receive these reminders from Music for All staff, and ultimately their chaperones while in Pasadena.
Each group is unique, and members will only be approved to join the ensemble they are members in. To join the specific group for the 2026 Bands of America Honor Band in the Rose Parade, click the link: https://band.us/n/a4a1A3o356rfb
This BAND group is a PRIVATE group and not open to the public. This group is intended to be a direct communication channel with participating members, chaperones and the MFA staff.
Members will also have the ability to securely communicate with staff should they have any on-site concerns or questions.
We ask that when you set up your profile, you upload a clear photo of yourself and set your display name to be YOUR first and last name. If you choose to NOT upload an image of yourself, that is okay. Please leave the image blank, do NOT upload images of fictional characters, emojis, or anything else.
NOTE: Nicknames and screen names are NOT to be used here, and profiles with names that do not match the member’s name per our records will not be approved.
When Setting up your account you will be asked 2 questions:
ENTER YOUR NAME FOR THIS BAND: Enter YOUR first and last name
WHAT IS YOUR ROLE IN THIS GROUP? Enter your Section (Alto Sax, Cymbals, Dance, etc.)
If you are a parent requesting to join, list your role as PARENT. If you do not identify as a parent, member requests with names that do NOT match our STUDENT roster will not be approved.
Travel Information
AIRPORT INFORMATION
Music for All will meet and greet participants upon arrival to John Wayne Airport (SNA), Los Angeles International (LAX) and Long Beach Airport (LGB), and shuttle service to/from the hotel will be available Music for All at no additional cost. Advanced reservations are required, but no physical tickets will be needed. A shuttle reservation form will be sent to participants later this fall.
If you choose to fly into another area airport, you must provide your own transportation between the airport and hotel.
DRIVING INFORMATION
Students driving themselves must check-in their car keys with the Lead Chaperone upon arrival – no student is allowed to drive once they arrive. Students will pick up their keys following check-out with staff on January 3rd.
PARKING: Music for All will not cover the cost of parking at the hotel or surrounding areas. Parking your car is the responsibility of the participant.
GETTING AROUND
Once you check-in, bus transportation will be provided for all Honor Band students to get to all rehearsals and activities. Students are not allowed to individually leave the hotel after they check-into the experience.
Press Release Template
A news release template announcing your selection to the Honor Band is available to download (soon).
We encourage you to customize the release and distribute it to your local media. We suggest that you make copies and send them to every newspaper, television and radio station in your area. Local newspapers, local tv stations, local radio stations, your school, your school district, if you are involved in a church, or a club – all of them might be interested in publishing and sharing this news!
Please download the word document and fill in the yellow highlighted sections with information that is personal to you prior to sending to organizations in your community.
Trip Kick-Off Call - Watch the Recording
On THURSDAY, MARCH 27 at 8:30pm EST the Music for All Staff and our partners Music Travel Consultants had a Kick-Off call. We went over the trip in more detail and answered some questions asked. This meeting was NOT required, and the recording is below.
View Kick-Off Call Recording
FORMS
Chaperones
Drum Major Application - Due May 1 - Optional
Uniform Measurement Form - Due June 1
Band Cares Submission Form - Due August 1 - Optional
Travel Arrangements and Shuttle Request Form - Due October 1
Member Spotlight Form - Optional
ASSIGNMENTS
MusicFirst Assignment Guide
MusicFirst log-on credentials have NOT been sent out yet. Information about our MusicFirst classroom will be released in April with details on the first assignment.
Assignment #1 - Due April 30
Information on this assignment will be available on April 5.
Assignment #2 - Due May 15
Information on this assignment will be available on May 5.
Assignment #3 - Due June 15
Information on this assignment will be available on June 5.
Assignment #4 - Due July 15
Information on this assignment will be available on July 5.
Assignment #4 - Due December 1
Information on this assignment will be available on November 5.